Privacy Policy

How HomeEdCafe collects, stores and protects your information, including account data, community content, learning logs and summaries.

Home education privacy and learning records illustration

Last Updated: 6 June 2026

HomeEdCafe ("we", "our", "us") is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

HomeEdCafe is an online community and learning journal platform designed for home educating families.

The platform provides community discussions, questions, resources, blogs, private learning logs and private learning summaries.

2. What Data We Collect

Account Information

  • Name
  • Email address
  • Username
  • Password stored securely in encrypted form

Child Information

  • Child names
  • Learning records
  • Subjects studied
  • Activities and notes
  • Learning summaries
  • Uploaded photos and documents

Community Content

  • Posts
  • Comments
  • Questions
  • Blog articles
  • Shared resources
  • Uploaded images

Technical Information

  • IP address
  • Browser type
  • Device information
  • Login activity
  • Session information

Payment Information

Premium memberships may be processed through third-party providers such as PayPal.

We do not store card details, banking information or payment credentials on our servers.

3. How We Use Your Data

  • Create and manage your account
  • Provide access to HomeEdCafe features
  • Store learning logs and summaries
  • Generate downloadable reports and summaries
  • Display community content you choose to publish
  • Process memberships and subscriptions
  • Improve platform functionality and security
  • Respond to support requests

4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Contract - to provide the services you have signed up for.
  • Legitimate Interest - to maintain, improve and secure the platform.
  • Consent - where you voluntarily provide information or upload content.

5. Children's Data

HomeEdCafe is intended for use by parents, guardians or responsible adults.

Any information relating to children is entered and managed by the parent or guardian. We do not knowingly collect information directly from children.

6. Public and Private Areas

Private Areas
Learning logs, learning summaries, child records and uploaded learning documents are private to your account and are not visible to other members.
Public Areas
Community posts, comments, questions, blogs and shared resources may be visible to other members.

7. Data Sharing

We do not sell, rent or trade your personal information.

We may share data only when necessary with:

  • Payment providers such as PayPal
  • Website hosting and infrastructure providers
  • Legal authorities where required by law

8. Data Storage and Security

We take reasonable technical and organisational measures to protect your information.

  • Secure password encryption
  • Protected account access
  • Server-level security controls
  • Regular software updates
  • Restricted administrative access

Uploaded files and private learning records are stored securely and are only accessible through authorised account access.

9. Data Retention

You may request account deletion at any time.

When an account is deleted:

  • Personal account information is removed
  • Learning logs are removed
  • Learning summaries are removed
  • Uploaded files and photos are removed

Some publicly posted content may remain in an anonymised form where necessary to preserve discussion threads.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion
  • Restrict processing
  • Object to processing
  • Request data portability
  • Lodge a complaint with the Information Commissioner's Office (ICO)

11. Cookies

HomeEdCafe uses only essential cookies required for the operation of the website.

These cookies may be used to:

  • Keep you logged in
  • Maintain secure sessions
  • Remember basic preferences
  • Improve website functionality

We do not use advertising cookies or third-party tracking cookies.

12. Important Notice

HomeEdCafe is a personal learning record and community platform. Any summaries or reports generated through the platform are intended for personal use and record keeping only. HomeEdCafe does not provide educational, legal or local authority guidance and should not be considered an official source of educational requirements.
Summary Accuracy Notice
HomeEdCafe does not generate learning content, rewrite records, add information, alter wording or use artificial intelligence to create summaries. Any summaries produced are generated solely from the information entered by you. What you write in your learning logs and records is what appears in your summaries. If information is not entered, it cannot appear in the generated output.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page and take effect immediately upon publication.

14. Contact

If you have any questions regarding this Privacy Policy or your personal data, please contact:

Steve
HomeEdCafe
stevieboy153@hotmail.com